Reserve your Business Conference, Church Retreat, Family Reunion, Banquet, Class Trip, or other Social Function today!
Our dining hall has space for up to 100 people. Our exceptional food service staff provides meals and snacks that can accommodate a variety of dietary needs upon request (such as gluten-free, vegetarian, vegan, etc). Meals are served at 8am, 12pm, and 5pm buffet style. Alternate meal times upon request.
The indoor conference area consists of two large flexible indoor spaces and two smaller rooms. Per request and an additional fee, they are equipped with a sound system, video and overhead projection equipment, piano (gathering room), and podiums. Seasonal outdoor meeting spaces include a pavilion, large tent, campfire circles, and the Spring.
24 hotel-style lodge rooms for a total of 48 guests (double occupancy). Attached bathroom, desk, futon, and either 2 twin beds or one full sized bed. Linens and towels are included! Four rooms are handicap accessible.
Poplar Village Cabins
6 Cabins accommodating 10-12 people each in bunk beds (up to 72 people). Each cabin has a restroom, shower, heating and A/C unit, and a ceiling fan. Two of the cabins are handicap accessible.
Linens & towels available for a fee.
- C&O Canal National Historic Park – Running for 184.5 miles along the Potomac River, the C&O Canal is adjacent to our property. Scenic points along the way include Dam #4, which is about 2 miles down to the towpath from our property.
Antietam National Battlefield (15 mins)
Shepherdstown, WV – a fun artsy college town with wonderful restaurants, shopping and history (20 mins)
City of Hagerstown, MD (25 mins)
Washington County Museum of Fine Arts (free admission)
Restaurants & outlet stores
Historic Williamsport, MD, and the only working aqueduct in the country
Harpers Ferry National Historic Park (40 minutes)
Appalachian Trail – various trail access points, monuments & scenic overlook
Gettysburg National Battlefield (1 hour)
Typical Weekend Retreat
Friday through Sunday
Check-in at 4 pm
Check-out at 10 am
(can use meeting space until 2pm)
Peak Season: April May June July August, September & October -- minimum count of 25 people for overnight retreats in the Lodge. (We recommend booking 6-12 months in advance for peak season weekends.)
Off Season: November, December, January, February, March -- minimum count of 15 people for overnight retreats.
Final Headcount: To assist in our planning and preparation, we ask you to be as accurate as possible in reporting your final count when filling out the Retreat Questionnaire. Your final count is due 15 days prior to your event.
There will be no credit for no shows if your actual attendance is less than your final count. Any increase in the final count can be discussed with our office up to 10 days prior to an event and the invoice will be adjusted. We cannot guarantee that we will be able to accommodate the additional persons for meals or lodging.
*Retreats can be customized to your group's unique needs and requests. Inquire via phone or email for rates and fees. *
"This was the 4th year we've held our HARC Hike event at Shepherd's Spring and we've always had a great experience. The staff are friendly and accommodating and go out of their way to make sure all of our needs are met and then some. We are grateful to be working with such a great group of people and mutually supporting one another in our ministries."
-Hagerstown Area Religious Council, Kathy Powderly
Step-One: Secure Your Booking
After a date is decided and details are sorted out, the Retreat Manager will email a Facility Agreement which will have your booking information and our policies & procedures. Please review the agreement document to ensure all information is accurate. Then you must sign and return it along with a 20% non-refundable deposit to secure your reservation. You will then receive confirmation of your program reservation.
Step-Two: Thirty Days Before the Retreat
Approximately 30 days before your retreat, you will receive a retreat questionnaire that will collect information such as final headcounts, dietary requirements, room assignments and meeting space set-up. This document along with the proof of liability insurance document are due 2 weeks prior to your retreat start date.
Step-Three: Final Counts & Balance
Once final counts are turned in, your invoice will be adjusted to the final count and you will be sent a final invoice. You can choose to send final payment before your retreat or pay the balance upon arrival. If you choose to pay after the retreat, a 5% convenience fee will accrue for every additional month your balance is owed. You may pay using check, cash, or credit card.
Step-Four: Arrival Day
A designated group leader will need to arrive prior to retreat attendees and go over meeting space set-up, room assignments, dietary information, equipment rental as well as policies and procedures. Once everything is set enjoy your retreat and don’t forget to reserve your dates for next year!
Yoga Retreat in the Gathering Room
Potomac Appalachian Trail Club Women's Hiking Summit meeting in the Pavilion.
HARC Hike using the Big Top Tent to register hikers on an early morning.
A cozy family Christmas Banquet in our Dining Hall.
A retreat group enjoying breakfast on a sunny morning in the Dining Hall
Yoga retreat group photo.