Step-One: Secure Your Booking
After a date is decided and details are sorted out, the Retreat Manager will email a Facility Agreement which will have your booking information and our policies & procedures. Please review the agreement document to ensure all information is accurate. Then you must sign and return it along with a 20% non-refundable deposit to secure your reservation. You will then receive confirmation of your program reservation.
Step-Two: Thirty Days Before the Retreat
Approximately 30 days before your retreat, you will receive a retreat questionnaire that will collect information such as final headcounts, dietary requirements, room assignments and meeting space set-up. This document along with the proof of liability insurance document are due 2 weeks prior to your retreat start date.
Step-Three: Final Counts & Balance
Once final counts are turned in, your invoice will be adjusted to the final count and you will be sent a final invoice. You can choose to send final payment before your retreat or pay the balance upon arrival. You may pay using check, cash, or credit card.
Step-Four: Arrival Day
A designated group leader will need to arrive prior to retreat attendees and go over meeting space set-up, room assignments, dietary information, equipment rental as well as policies and procedures. Once everything is set enjoy your retreat and don’t forget to reserve your dates for next year!
"This was the 4th year we've held our HARC Hike event at Shepherd's Spring and we've always had a great experience. The staff are friendly and accommodating and go out of their way to make sure all of our needs are met and then some. We are grateful to be working with such a great group of people and mutually supporting one another in our ministries."